Procurement
If you are looking here, you have one or more contracts already,
so you know about procurement, and we'll continue from there. For
reference, you should refer to your local Procurement Technical
Assistance Center (PTAC)
Central Contractor Registry (CCR)
http://www.ccr.gov
To start, your Commercial and Government Entity (CAGE) code is the
key to everything in Electronic Commerce. Your CAGE code is your
electronic definition to the Department of Defense, as well as any
other entity that uses the Electronic Commerce applications to administer
contractor/vendor invoicing/payment processes. With your registration
in the CCR, you define who you are, where you are, what you do,
and where you are to get paid, including the electronic funds transfer
information to pay you. This needs to be renewed every year, and
updated when you make changes. Since it feeds all the other EC applications,
if it expires, you will not be able to do anything!
Wide Area Work Flow Receipt and Acceptance https://wawf.eb.mil
This is the actual production Wide Area Work Flow (WAWF) website.
To use this, you will have to "Self-register" on the bottom of the site. Do not even
start this until you have a soft copy of your DD Form 2875 (if you
are a Government agent) which you will attach on the "attachment"
page of the registration process, but if you are a vendor, go ahead,
ignoring the DNS telephone number and the rank part on the first
page, and the comments and attachments on the page after the CAGE
or DoDAAC page. DO NOT FORGET TO CHOOSE THE CORRECT ROLE! At that
time, go ahead, verify your information on the last page, check
the "Statement of Accountability", and submit. When you
do, you'll get a long paragraph about completing your registration,
ending with how you'll get access. What they DO NOT explain is that
you will not get activated until: 1) if contractor/vendor, your
Electronic Business Point Of Contact (EBPOC) from the CCR (remember
how we said it all relates?), sends authorization to activate your
account to the Ogden Systems Help Desk, CSCASSIG@CSD.DISA.MIL If
you are a government agent, your Group Administrator (GAM) will
activate you - they will have received an email that you have registered
at the time you do so.
Wide Area Work Flow Training Site https://wawftraining.eb.mil
This is a training site, with a copy of the actual application,
it gives you login numbers so you can practice if you'd like, without
actually committing anything in the "real" world.
Wide Area Work Flow Web-Based Training Site https://www.wawftraining.com
This site has web-based training. It will give you good vocabulary,
some shots of the actual screens, and general familiarity with the
application.
DoD Electronic Commerce http://www.dod.mil/dfas/contractorpay/electroniccommerce/ECToolBox.html
This site is a compilation of references and guides to Electronic
Commerce built by the Defense Finance and Accounting Services (DFAS)
to support Electronic Commerce processes.
Electronic Document Access (EDA) http://eda.ogden.disa.mil/
The key to filing your invoices successfully for the DoD is following
the contract. EDA is the site where all contracts with the DoD should
be posted, security considerations permitting. This is important
for multiple reasons: 1) EDA feeds WAWF, and saves you both keystrokes
and errors in submission in WAWF; 2) EDA also feeds the OTHER EC
applications, including the various entitlement (pay) systems, so
if there has been any error in your contract getting to the correct
entitlement system, the contract can be found in EDA by the entitlement
systems. If you are registered in EDA (instructions on the web page,
and they are based on your CAGE code if you are a contractor/vendor),
you can verify your contract is in EDA, verify the terms of the
contract, verify if any modifications have been made that affect
how you submit your invoicing, and know to contact your Contracting
Officer to post your contracts if they have not already done so,
which will speed your payment process.
MyInvoice https://myinvoice.csd.disa.mil/index.html
MyInvoice provides you with the final monitoring of your payment
process. This is the site where current status of payments, as provided
by the entitlement systems themselves, are posted, once the invoicing
has been successfully delivered by the WAWF process. If there are
any hold-ups beyond WAWF, they will show up here. Registration instructions
are provided on the site for both vendors and government agents.




